• To endeavour to ensure that all lettable space is let and continues to be let on acceptable terms and conditions to the building owner.
  • To advise and liaise with owners over rent reviews and lease expiries. To arrange rental valuations where appropriate, and once the owner's agreement has been obtained, to negotiate with lessees. We also arrange the necessary rental tax invoices and automatic payment authorities, on the owner's behalf.
  • To arrange for and monitor the payment of rentals, which we see as being appropriately paid direct to the owner.
  • To follow up on an rental payments missed, and to pursue these payments.
  • To arrange and monitor all day to day running of the building, including cleaning of common areas, repairs and maintenance, allocation of carparks etc.
  • To budget the annual running costs of the building, and to arrange apportionment of such costs where theses can be recovered from lessees.
  • To invoice tenants for their share of operating costs and pay all due operating costs due. At the end of the financial year do a full reconciliation of the operating costs and arrange refunds or invoicing of shortfalls.
  • To continually monitor operating costs and to seek cost savings and improve efficiencies.
  • To ensure that the building has an up to date Warrant of Fitness in terms of the Building Act 2004 and that all necessary inspections take place to enable the Warrant of Fitness to remain in place.
  • To put in place and Emergency Evacuation Scheme for the building, in terms of the Fire Safety and Evacuation of Building Regulations 1992.
  • To ensure tenants comply with their lease obligations and to inspect premises regularly.
  • To arrange an annual maintenance programMe and to facilitate any maintenance required.
  • To arrange, in conjunction with the building owner, insurance cover for the building.
  • To handle all tenant enquiries and problems, and to be available at all times to the tenant.
  • To report regularly to the building owner on the management of the building.
  • Maintain a formal register of properties.
  • Establish and maintain a fund for administrative expenses, valuation fees, insurance premiums, repairs and maintenance etc.
  • Operate a dedicated interest bearing bank account for the Body Corporate.
  • Establish and maintain a long term maintenance plan (10 years) as required by Section 116 of the Act.
  • Levy members their contributions, collect contributions, pay accounts.
  • Arrange an annual valuation for insurance purposes, obtain cover for full replacement insurance, make necessary claims.
  • Prepare annual financial accounts.
  • Prepare annual budget, give notice of; arrange, and prepare minutes f the Annual General Meeting. Also arrange and prepare minutes of an Extraordinary Meetings.
  • Liaise with the Local Authorities where necessary over rates, water charges, drainage and any other planning matter affecting the whole property.
  • Do any secretarial work.
  • Protect the interests of the proprietors and their asset, and assist with any common problems.
  • Oversee the maintenance of the common parts of the building and superintend the cleaning, security and building services such as lift(s) and fire protection.
  • If applicable, ensure the Building Warrant of Fitness is up to date and ensure all necessary contracts are in place to allow the WOF to be issued on an annual basis.
  • Where the Body Corporate is registered for GST; to complete GST returns.

 

ADDITIONAL WORK (BODY CORPORATE)

  • Prepare disclosure statements for Proprietors and the Body Corporate on the slae of a Unit(s).
  • Attendance at hearings conducted by tribunals.
  • Attendance on solicitors in relation to legal proceedings by the Body Corporate.
  • The preparation and submission of income tax returns on behalf of the Body Corporate.
  • Attendance on auditors of the Body Corporate accounts and lodgment of prescribed reports and statements if required.
  • Attending to recovery of levies in arrears.
  • Project managing any one off contracts on the building.
  • Attending to matters in relation to amendments to the Body Corporate Rules.